Transitioning vendors from manually uploading and entering invoices in Vendor Café to submitting invoices via email offers significant benefits for both vendors and your team.
This transition streamlines the process for both vendors and your team, ensuring efficiency, accuracy, and faster payment cycles. Below are more details on the specific benefits of this transition.
Using PredictAP with Yardi VendorCafe
Using PredictAP with Yardi VendorCafe
- Simplified Submission Process – Vendors only need to email their invoices to a dedicated AP inbox that you control, eliminating the need to upload and manually enter details in Vendor Café.
- Accelerated Payment Processing – Faster invoice uploads of coding via PredictAP will lead to quicker approvals and payments, benefiting both vendors and your organization.
- Maintained Vendor Visibility – Vendors will still have full visibility into their invoice statuses within the Yardi payment process. The vendor codes remain connected to the vendors profile in vendor cafe so that they can track their invoices just as before, ensuring full transparency.
- Reduced Internal Review Time – Your team will spend less time reviewing and updating invoices compared to when vendors manually index them in Vendor Café as PredictAP will code the vendor invoice based on previous coding patterns for that specific Vendor.
Frequently Asked Questions
- Does this change require vendors to learn a new system?
- No, this change in the invoice submission process does not require the vendor to learn a new system. They will simply email their invoices to your approved AP inbox. They will continue to use all other features Of VendorCafe as normal.
- Will this impact the accuracy of invoice processing?
- Yes. Your team should see that less updates are needed in the invoice fields that were previously populated by the vendors as PredictAP is making coding decisions based on the historical records for the given vendor. Any invoice that is ingested via PredictAP and then posted in Yardi will continue to help reinforce vendor specific invoice coding patterns over time.
- How will vendors know where to send their invoices?
- It will be the responsibility of your Vendor communications team to ensure that vendors are aware of the invoice submission process update. Here is a Vendor Communications template outlining both the benefits and details of this process change.
- Who can vendors contact if they have questions about the transition?
- It will be the responsibility of your internal Vendor communications team to ensure that there is at least one dedicated internal contact to reach out to for any questions on the new invoice submission process. This has also been called out in the Vendor Communications template.
- Will there be any disruptions in payment processing during the transition?
- No.
- Is there any action required from vendors before the transition?
- No.
- How will this impact potential new vendors?
- PredictAP syncs with Yardi on new vendors every 2 hours. Once the vendor is set up in Yardi, you can expect that vendor to populate in PredictAP very soon after. When a new vendor submits an invoice to PredictAP, this invoice will be held back in PredictAP with the status of ‘New Vendor’. This is to ensure that your team reviews the invoice in detail prior to submission to Yardi.
- Once the invoice is pushed from PredictAP to Yardi, the new vendor will have the same level of visibility as any other vendor that has been set up in Vendor Cafe.