Unlike systems that just look at the invoice number and vendor name, we look at the whole invoice image to flag suspected duplicates early on—saving you time down the line.
PredictAP will check for duplicate invoices when new invoices are uploaded to the product. If an invoice is suspected to be a duplicate, you will see the suspected duplicate flagged within the invoice status column in your queue.
In order to clear this 'suspected duplicate' status from the relevant invoice, click on the invoice. The following message will then populate:
You can see the invoice number and total for comparison. You can also click on each invoice image to open them in new tabs and take a closer look.
You can choose "Mark Duplicate" to mark the invoice as a duplicate or "Continue Processing" to progress to reviewing and coding the invoice. If you do decide to select 'continue processing' this will take you to the normal editing view in PredictAP.
If you do in fact realize that it is a duplicate after you already clicked continue processing you can go select the three dots circled below above and click “mark as duplicate”.
If the invoice IS a duplicate, it’s very important you mark it as such.
That invoice will then be moved to the Reviewed tab, where it will remain as part of the historical record for audit purposes.
- vendor code and invoice number
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If these fields match, the invoice is considered a suspected duplicate.
- vendor code, invoice date, and amount.
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If these fields match, the invoice is considered a suspected duplicate.
PredictAP will only analyze invoices that have been loaded into PredictAP when looking for duplicates. The product does not consider historical invoices as part of the duplicate checking process.
How do I enable duplicate checking in my PredictAP environment?
Please note, duplicate checking is a PredictAP environment level configuration that can be turned on and off. If you would like your specific PredictAP environment to be updated in relation to duplicate checking please contact our support team here.